projects financed by the UK Department for International Development. The ORIE project undertakes research and evaluation for a large programme to improve nutrition in Northern Nigeria.
The EDOREN project undertakes research, evaluation and the assessment of data quality in education. The two projects share a single project office in Abuja. We are currently recruiting an office administrative assistant who will work with the national Project Administrator to ensure the office functions smoothly and effectively.
Position: Administrative and logistics Assistant
(PROJECT: OPM, EDOREN and ORIE Projects Nigeria
Location: Abuja, Nigeria
Reports To: National Project Administrator
Salary: A competitive starting salary will be commensurate with background and experience
Term: One year with possible extension, depending on performance Job Summary
The Administrative assistant will assist in the day-to-day office management and operations of the project office to ensure smooth operations. Key roles and responsibilities of this position are listed below.
Responsibilities/Duties:
- Ensure timely opening of office and perform front office duties and ensure all official visitors are guided, directed appropriately and maintain inventory of visitors as well as staff movement/log
- Assist the project Administrator in managing logistics associated with staff and consultant travels, including air tickets and hotel reservations, and following security procedures.
- Make cash withdrawals and deposits on the project bank accounts as approved by the project Management
- Raise Payment vouchers, procurement requests and other financial documentation required for making payments/ cash disbursement and write cheques for all approved payments
- Maintain, operate and update the established filing system to ensure easy retrieval of documents as need arises. Maintain the information in electronic and hard copy files as appropriate.
- Assist the Project Administrator in the Management of established inventory system; ensuring inventorys updated, accurate and fully documented.
- In consultation with the Project Administrator manage the conference room and all equipment therein and be responsible for scheduling its usage.
- Assist the Project Administrator in procurement with a view to ensuring procedural requirements are followed and documentation is maintained.
- Operates photocopying and binding machines as requested, and in consultation with line supervisor arrange for machine and other project equipment service and repair as need arise
- Take responsibility for cash disbursement in line with established cash disbursement guidelines as established for the Abuja office.
- Assist with other office tasks as directed by the National Project Administrator
Education, Experience & Qualifications
- Minimum OND/ NCE in Business Management, Finance, Secretarial Administration or related field
- Ability to use spreadsheet, word processing and email business application packages.
- Demonstrated experience in use and operation of standard office equipment e.g photocopier, fax etc Previous experience in a similar organization an advantage
- Demonstrable knowledge of basic procurement guidelines /requirement Knowledge of formal filing and documentation systems
- Basic knowledge of office routines and procedures
- Flexible, organised and dependable
- Willingness to travel away from Abuja to other states – especially Northern Nigeria
- Ability to speak Hausa an advantage
- Willing to follow instructions, but also show initiative when required
- Good interpersonal and communication skills
- Ability to interact with all cadre of staff/ partners and be a good team player
- Detail-oriented, honest and patient.
Interested Candidates should forward full CVs, covering letter and details of 3 referees to opmlrecruitment@gmail.com by close of business on 7th August 2013. Interviews will be held in Abuja in August 2013
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